Candidate Privacy Notice

1. Controller. The controller of your personal data is MOOVEM Sp. z o.o., Al. Jerozolimskie 100, 00-807 Warsaw, Poland, KRS 0000735311, NIP 5252750890. For any matters concerning personal data, contact us at rodo@moovem.pro.

2. Purposes and legal bases. We process your data in order to:

  • conduct the recruitment process you are applying for – Article 6(1)(b) GDPR (steps taken prior to entering into a contract) and, in recruitment for an employment contract, also Article 6(1)(c) GDPR in conjunction with Article 22¹ of the Polish Labour Code;
  • process data you provide voluntarily beyond that scope – on the basis of your consent (Article 6(1)(a) GDPR), given by submitting such data;
  • include you in future recruitment processes – on the basis of your consent (Article 6(1)(a) GDPR), if given;
  • present your application to our clients in connection with our projects – on the basis of your consent (Article 6(1)(a) GDPR), if given. Before sharing your data with a specific client, we will tell you which client it is;
  • establish, pursue or defend legal claims – on the basis of our legitimate interest (Article 6(1)(f) GDPR).

3. Recipients. Your data may be shared with IT service providers we use: email and document storage (Microsoft), website hosting (LH.pl) and AI tools supporting the analysis of applications (Anthropic – Claude). With your consent, your data may also be shared with our clients to whom we present candidates.

4. Transfers outside the EEA. Data analysed with AI tools may be transferred to the United States. Such transfers are based on the European Commission’s Standard Contractual Clauses (Article 46(2)(c) GDPR). You may obtain a copy of these safeguards by contacting us at rodo@moovem.pro. Other data is stored within the European Economic Area.

5. Retention period. We keep your data until the recruitment process ends. If you consent to future recruitment processes – for 12 months from submitting your application or until you withdraw your consent. In the event of a dispute – until it is resolved.

6. Your rights. You have the right to access your data, to rectification, erasure, restriction of processing and data portability, and the right to object to processing based on our legitimate interest. You may withdraw your consent at any time, e.g. by writing to rodo@moovem.pro. Withdrawal does not affect the lawfulness of processing before the withdrawal. You also have the right to lodge a complaint with the President of the Personal Data Protection Office (Prezes UODO).

7. Voluntary nature. Providing your data is voluntary but necessary to take part in the recruitment process. In recruitment for an employment contract, providing the data listed in Article 22¹ § 1 of the Polish Labour Code is required by law.

8. Use of AI and decisions. AI tools may support the analysis of applications, but every decision regarding a candidate is made by a person. We do not make decisions based solely on automated processing, including profiling.